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Creating a New Student Profile
Posted by Sasha Contreras on 13 April 2020 03:56 PM

Creating a New Student Profile


As your university continues to grow it is exciting to have new students enrolling into your programs. However, when first learning to navigate the tutortrac system, creating new student profiles manually can seem challenging.

Tutortrac is user friendly and with this guide you will soon be an expert in no time!

In this tutorial I will be walking you through the steps of how to navigate tutortrac and utilizing screenshots as reference.


Step 1.

 Hover your cursor of the magnifying glass.



After the list of options appears select “Students”.



Step 2.

Click on the “List options” tab toward the top right corner of the new window, and select “New Student”.




Step 3.

Now you fill in the necessary information for you student including: Last name (Doe), First name (John), Email Address (, and Handle (Jdoe).

Once these fields have been filled out, don’t forget to hit SAVE!



Step 4.

Once all the information is filled in you can save the student profile you will be able to find the student by searching for their name or ID number. You can then go back at any time and fill out the remaining fields in the lower tabs of the window.

Note: If IT is importing students, you will need to make sure your manually created student has the same ID number as the profile that was imported from the student file. The student file can then auto populate with the information from the imported file versus creating a new file and entering the information manually.



Student ID feature

In order to assign a student the next available ID number, a global preference can be put in place.


To adjust this preference, go to the Trackman Icon and select “utilities and prefs”


Note: Only Administrators with this privilege can make the adjustment.






Next click on the “advance prefs” tab followed by entering “@next” in the search bar. Click the link and enter an ID number your campus is familiar with and can easily find then hit the “Save” button.






Now that the setting is in place Simply type in “NEW” into the student ID field for the new student entry and upon saving they will receive the next available student ID number.




More Questions?

We hope that you find this newsletter helpful and as always if you have any questions on this or any other features, please feel free to let us by emailing or submitting a ticket.  Enter any comments below.

Thank you for your continued support!

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